Medical Administration Specialist

Summary

This position is organizationally aligned under the Benefits and Data Management Services (BDMS) and is expected to work closely with all administrative staff and members of the health care team. The incumbent will receive program direction and guidance from the BDMS, the Director, and the team's leadership within the Emergency Department.

Duties

• Duties include but are not limited to: Provide administrative, program, and team support. Interpret VA rules and regulations relating to determination of legal entitlement to benefits. Investigates issues and prepares complex and sensitive correspondence related to patient care. Conducts thorough interviews with veterans, eligible persons and other parties who desire treatment at the VANCHCS. Assists and backs - up the Beneficiary Travel Clerk with Beneficiary Travel procedures. Collaborates with Medical Care Cost Fund (MCCF) section, ensuring all financial reports (Means Test) documents are timely completed. Input of insurance and third-party payer information. Safeguards and manages valuables and clothing room activities. Prepares daily Gains and Losses Sheet and other related statistical reports. Provides administrative authority, guidance, and advice to the Medical Officer of the Day (MOD) and all other clinical staff concerning administrative matters necessary for operation of the Medical Center during other-than-normal tours. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Various schedules available, Nights, Weekends, Rotating Shifts and some Holidays Virtual: This is not a virtual position. Position Description/PD#: Medical Administration Specialist/PD02134A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not approved Permanent Change of Station (PCS): Not Authorized

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/04/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Identify, analyze, and make recommendations to accomplish tasks and resolve conventional problems and situations; Evaluate the impact of new or revised policies and procedures on existing practices, Monitor health administrative programs and ensure they remain in compliance with applicable laws, regulations, policies, and procedures. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed one (1) full year of graduate level education that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and education beyond a bachelor's degree may be used to qualify applicants for the GS-07 level. NOTE: If using education combined with specialized experience to qualify, a copy of your transcript is required. GS-9 Minimum Requirements: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Identify, analyze, and make recommendations to accomplish tasks and resolve conventional problems and situations; Evaluate the impact of new or revised policies and procedures on existing practices, Monitor health administrative programs and ensure they remain in compliance with applicable laws, regulations, policies, and procedures. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed two (2) years of progressively higher-level graduate education, or masters or equivalent graduate degree, or LL.B. or J.D., in a related field of the position to be filled. Education at the graduate level must have been obtained in an accredited college or university and must demonstrate the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education bey…

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.