Supervisory Medical Records Administrator Chief HIMS- Detail Position -NTE 1 year

Summary

This position serves as the Chief, Health Information Management Service (HIMS) at the James A. Haley Veterans' Hospital and Clinics. The Chief, HIMS is responsible for the management of the facility's health record program and medical information/data management and will lead all aspects of health information at this institution.

Duties

• THIS IS A DETAIL POSITION, NTE 1 year Applicant must have manager approval for this detail position. Please submit documentation of approval as an attachment. Applicant will also need to attach the most recent 2025- Performance appraisal, with a rating of Fully Successful or higher. Responsible for all facets of health records management for the facility. Is fully responsible for directing the operation of all personnel working within the following program areas: records analysis, coding, clinical documentation improvement, medical record files, incomplete records/physician liaison, data validation, quality improvement processes, medical transcription, and records management. Major duties include but not limited too: Evaluates health records program and independently determines the nature and extent of problem areas. Develops recommendations and solutions for program improvement as well as implements innovative solutions to correct technical and complex problems. Assures all health information that is coded and meets the requirements of the VA and/ or Joint Commission and is consistent with professional health records standards. Serves on a multidisciplinary revenue team to ensure optimal processes to facilitate maximum reimbursement opportunities. Key advisor to the executive leadership and clinicians and is responsible for providing technical guidance on health information issues such as documentation requirements, liability issues, advance directives, informed consent, patient privacy and confidentiality, etc. Completes internal quality assurance. Responsible for assuring that all patients have a complete record of their medical care at the facility. Leading the automation of all health information systems at James A. Haley Veterans' Hospital and Clinics. Work Schedule: Monday to Friday 8:00am to 4:30pm Telework: Ad-hoc as determined by the agency policy. Virtual: This is not a virtual position. Functional Statement #:70198F Relocation/Recruitment Incentives: Not Authorized

Qualifications

Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met. Basic Requirements: United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy. Education or Experience: Experience. Three years of creditable experience in the field of medical records that included the preparation, maintenance, and management of health records and health information systems or Education. Successful completion of a bachelor's degree or higher from an accredited college or university recognized by the U.S. Department of Education, with a major field of study in health information management, or a related degree with a minimum of 24 semester hours in health information management or health information technology or Experience/Education Combination. Equivalent combinations of creditable experience and education that equals 100 percent may be used to meet basic requirements. For example, two years above high school from an accredited college or university, with 12 semester hours in health information technology/health information management, plus one year and six months of creditable experience that included the preparation, maintenance, and management of health records and health information systems meets an equivalent combination Certification: Persons hired or reassigned to Medical Records Administrators (MRA) positions in the GS-0669 series in VHA must meet one of the following: Coding Certification through American Health Information Management Association (AHIMA) or American Association of Professional Coders (AAPC) or HIM Certification through AHIMA or Health Data Analyst Certification through AHIMA. NOTE: HIMs Certification is required for all positions above the full performance level. Grandfathering Provisions: All persons employed in VHA as an MRA are considered to have met all qualification requirements for the title, series, and grade held, including positive education, and [registration and/or certification that are part of the basic requirements of the occupation. For employees who do not meet all the basic requirements [in this standard, but who met the qualifications applicable to the position at the time they were appointed the following provisions apply: Such employees may be reassigned, promoted up to, and including, the full performance (journeyman) level, or [changed to lower grade] within the occupation, but may not be promoted beyond the [journeyman] level or placed in supervisory or managerial positions. Employees who [were] appointed on a temporary basis, prior to the effective date of the qualification standard, may not have their temporary appointment extended or be reappointed on a temporary or permanent basis until they fully meet the basic requirements of the standard. Employees initially grandfathered into this occupation who subsequently obtain additional education and/or licensure/[registration/]certification[, and] meet all the basic requirements of this qualification standard, must maintain the required credentials as a condition of employment in the occupation. MRAs who are converted to title] 38 [hybrid status] under this provision and subsequently leave the] occupation [lose] protected status and must meet the full VA qualification standard requirements in effect at the time of reentry , as a medical records administrator Physical Requirements: Routine work requires phone, keyboard and computer mouse use, standing and sitting for extended periods of time, intermittent/ non-strenuous ambulation around all areas of the medical center, and carrying light items such as papers, books and some files. English Language Proficiency. Medical Records Administrators must be proficient in spoken and written English. See 38 U.S.C. § 7403(f). Grade Determinations. In addition to the basic requirements for employment, the fol…

Education

IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.