File Clerk

Summary

This position will serve as File Clerk/Scanning Specialist in the Chillicothe VA Medical Center, Patient Business Service, Health Information Management (HIM), Medical Records File/Scanning Section and will report to the Chief of HIMS. The primary duties of this position are to coordinate the scanning and importing of patient medical and administrative documents in a timely and accurate manner.

Duties

• Duties include, but are not limited to: Performs duties related to the scanning and/or importing, indexing, quality control, and destruction of health and administrative information. Scans various clinical and administrative documents. Ensures the scanned documents are associated to the correct patient and note. Reviews the image accessibility and quality. Notifies the supervisor when images are scanned into the wrong patient's record, are indexed incorrectly, or are corrupt. Scans non-medical documents requested by clinical providers as supporting evidence of their medical decision making. Reviews documents for appropriate scanning criteria, such as proper authentication, and what priority the documentation falls into in accordance with the scanning priority matrix and local standard operating procedures. Prepares documents to be scanned by removing all paper clips and staples from documents. Work Schedule: Monday through Friday, 7:30 am to 4:00 pm. Virtual: This is not a virtual position. Position Description/PD#: File Clerk/PD93687A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/09/2026. You may qualify based on your experience and/or education as described below: Experience: You must have one year of general experience equivalent to at least the next lower grade GS-3 in the normal line of progression for the occupation in the organization. General experience is defined as progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled. Examples of experience include but is not limited to the following: Coordinating the scanning and importing of patient medical and administrative documents in a timely and accurate manner, performs duties related to the scanning and/or importing, indexing, and quality control, ensuring scanned documents are associated to the correct patient, notifying manager of discrepancies or when document is scanned into wrong patient's record, reviews documents when record is received for appropriate scanning criteria such as proper authentication and priority placement, and maintains confidentiality of patient information. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have at least 2 years of education above high school. Note: If you are qualifying based on education please provide a copy of your transcripts with your application. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of general experience and education beyond 2 years of education above high school. Note: If you are qualifying based on education please provide a copy of your transcripts with your application. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.