Medical Records Administration Specialist

Summary

This position is located in the Health Information Management Section (HIMS) of Health Administration Service at the Central Virginia VA Health Care System (CVHCS). Medical Records Administration Specialists (MRAs) in Veterans Health Administration (VHA) perform work concerned with the management of a health record program or the provision of services related to medical record administration/health information services.

Duties

• Works independently in day-to-day assignments performing data mining, complex data analysis and interpret and transform data into accurate, consistent, and timely information in support of the business and operational needs of the HIM department and the organization. Present findings and recommendations to the Chief, Health Information Management (CHIM) and facility leadership. Performs workflow analyses, recommend process improvements, identify and implement best practices, and implements changes as needed to improve the productivity and quality controls of the CVHCS HIM Section. Prepares workload and production reports, monitors trends to identify efficiencies and outliers, and recommends appropriate actions which may involve collaborating with staff at all levels for resolution. Leads various health record review activities. Exhibits broad organizational knowledge, communicates and provides training and education to individuals and groups, at multiple levels, both internal and external to the System. Participates in various facility ,regional, and/or national committees requiring health information management subject matter expertise. Designs and performs quality improvement projects related to health information management to identify and recommend way of eliminating, combining, simplifying or improving procedure and processes. Compiles diagnostic, procedural, and statistical data, and presents reports locally, regionally, or nationally. Work Schedule: Monday - Friday, 8:00am - 4:30pm Telework: Not authorized Functional Statement #: 000000 Relocation/Recruitment Incentives: Not authorized. Permanent Change of Station (PCS): Not authorized.

Qualifications

Basic Requirements: United States Citizenship. Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy. English Language Proficiency. MRAs must be proficient in spoken and written English. See 38 U.S.C. § 7403(f). Education or Experience. Experience. Three years of creditable experience in the field of medical records that included the preparation, maintenance, and management of health records and health information systems demonstrating a knowledge of medical terminology, medical records procedures, medical coding, or medical, administrative, and legal requirements of health care delivery systems. OR, Education. Successful completion of a bachelor's degree or higher from an accredited college or university recognized by the U.S. Department of Education, with a major field of study in health information management, or a related degree with a minimum of 24 semester hours in health information management or health information technology. OR, Experience/Education Combination. Equivalent combinations of creditable experience and education that equals 100 percent may be used to meet basic requirements. For example, two years above high school from an accredited college or university, with 12 semester hours in health information technology/health information management, plus one year and six months of creditable experience that included the preparation, maintenance, and management of health records and health information systems meets an equivalent combination. Certification. Persons hired or reassigned to MRA positions in the GS-0669 series in VHA must meet one of the following: Coding Certification through AHIMA or AAPC. OR, HIM Certification through AHIMA. OR, Health Data Analyst Certification through AHIMA. Grandfathering Provision. All persons employed in VHA as an MRAS are considered to have met all qualification requirements for the title, series, and grade held, including positive education, and certification that are part of the basic requirements of the occupation. For employees who do not meet all the basic requirements in this standard, but who met the qualifications applicable to the position at the time they were appointed, must meet one the provisions listed in the qualification standard (dated 5/28/2020). (1) Such employees may be reassigned, promoted up to, and including, the full performance (journeyman) level, or changed to lower grade within the occupation, but may not be promoted beyond the journeyman level or placed in supervisory or managerial positions. (2) Employees who were appointed on a temporary basis, prior to the effective date of the qualification standard, may not have their temporary appointment extended or be reappointed on a temporary or permanent basis until they fully meet the basic requirements of the standard. (3) Employees initially grandfathered into this occupation who subsequently obtain additional education and/or licensure/registration/certification, and meet all the basic requirements of this qualification standard, must maintain the required credentials as a condition of employment in the occupation. Grade Determinations: In addition to the basic requirements for employment, the following criteria must be met when determining the grade of candidates. Medical Records Administration Specialist, GS-5. None beyond basic requirements. Medical Records Administration Specialist, GS-7 Experience. In addition to the basic requirements, one year of creditable experience equivalent to the next lower grade level. OR, Education. (Advanced Entry-Level Placement). Applicants who meet the GS-5 grade level may be appointed at the GS-7 grade level, if they possess a bachelor's degree from an accredited college or university in a major field of study in health information management, with an exemplary academic record as demonstrated by: A 3.0 or higher-grade point average (GPA) out of a possible 4.0 GPA ("B" or better), as recorded on their o…

Education

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.