Supervisory Administrative Officer

Summary

Supervisory Administrative Officer reports to the Dental Service. Provides direct assistance to the Service Chief. Managing service comprised of clinics in Gainesville, Lake City, Jacksonville, Tallahassee and The Villages. Knowledge of the policies and procedures, goals and administrative requirements of the Dental Service. Provides technical and administrative oversight to the Service Secretary and Dental Assistants or Receptionist. Ensures agency policies and priorities are being followed.

Duties

• Include but not limited to: Oversees the daily operations of the service. Advise, counsel and instruction to employees on both work and administrative matters. Resolves minor complaints from employees. Participates in performing long-range planning for all resources. Responsible for Human Resources personnel management functions for service. Assist and coordinates new and ongoing research projects. Provides full administration of reporting, evaluation, and fee requirements associated with the Accreditation of the organization. Exercises fund control authority and establishes internal methods of control to insure that funds are used according to operating plan. Manages, monitors, coordinates and provides regulatory guidance on all personnel actions, organizational structures, and position management, A one year supervisory probation period may be required for this position. Virtual: This is not a virtual position. Position Description/PD#: Supervisory Administrative Officer/PD005030 Relocation/Recruitment Incentives: Not authorized.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/13/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. For appropriate SF-50(s) to submit please see Required Documents section for examples of SF-50(s) to include. Note: Time-In-Grade requirements also apply to former Federal employees applying. Preferred Experience: Develop and formulate budget, and provide essential data for budget submission, as evidenced in resume. Develop, coordinate, and track internal reviews or quality assurance reviews as evidenced by resume. Facilitate project management with qualitative and quantitative analytical techniques as evidenced by resume. In addition to meeting the Time-In-Grade Requirement you must meet the Minimum Qualification Requirement below. Minimum Qualification Requirement: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Consistently communicates and provides excellent customer service. Exercises fund control authority and establish internal methods of control to insure that funds are used according to operating plan. Participates in long range planning for all resources. Participates in strategic or tactical planning process in collaboration with the Service Chief. Ensures all expenditures are properly authorized and documented. Executes office automation functions to store and retrieve electronic documents and files, activate printers, format letters, report and memoranda, develop and maintain spreadsheets, utilize graphs to display data, correspond via e-mail, maintain calendar and schedule meetings, develop professional presentation materials, organize multi-tier reports, and access electronic health information. Utilizes Microsoft Office Software: Word, Excel, Outlook, Access, PowerPoint, SharePoint, Teams or comparable software, such as Adobe Acrobat. Or, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a master's degree or equivalent graduate degree; or, two full years of progressively higher level graduate education leading to such a degree; or, LL.B. or J.D., Or, Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of GS-07 level specialized experience and only graduate-level education beyond the first year. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.