LEGAL ASSISTANT

Summary

You will serve as a LEGAL ASSISTANT in the Claims and Tort Litigation Division, Office of the Judge Advocate General.

Duties

• You will manage incoming and outgoing correspondence, maintain files and databases, track time-sensitive actions, and distribute mail in accordance with established office procedures.
• You will review correspondence for policy and style compliance; monitor assigned taskers, including Congressional inquiries, to ensure timely completion and system closeout.
• You will screen and route telephone inquiries, provide procedural information, and refer matters to appropriate staff or cognizant authorities using sound judgment and discretion.
• You will conduct intake and administrative review of high-visibility mass tort claims, maintain claim records, prepare acknowledgment or deficiency letters, and coordinate reports with the Department of Justice.
• You will process civil-litigation information and witness requests, determine compliance with applicable requirements, maintain request records, prepare correspondence for attorney signature, and coordinate with Navy and Marine Corps commands.
• You will maintain office equipment and supplies, coordinate maintenance and service contracts, and perform general administrative duties, including scanning, copying, and filing.

Qualifications

Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-07 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: 1) Managing, tracking, filing, retrieving, and maintaining legal, claims, litigation, investigative, or other case-related records and time-sensitive correspondence or taskers; 2) Using office automation tools, word-processing software, and electronic databases to enter, update, track, store, retrieve, and report case, claim, request, or correspondence information; 3) Preparing, proofreading, editing, and routing routine legal or administrative correspondence, letters, forms, or case documents for grammar, punctuation, completeness, accuracy, and compliance with established correspondence formats or procedures; 4) Conducting initial intake or review of claims, requests, case submissions, or similar documents to identify basic completeness, compliance with established requirements, and appropriate routing or referral actions; 5) Providing professional customer service and exchanging information with members of the public, attorneys or law firms, Government officials, and internal staff, including tactfully handling sensitive, time-sensitive, upset, or uncooperative individuals; and 6) Applying established legal, administrative, records-management, or office procedures to prioritize work, resolve routine issues, and refer matters requiring legal interpretation, policy decisions, or supervisory action. Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.