Administrative Support Assistant

Summary

In this position you will serve as Administrative Support Assistant with responsibility for performing and conducting a variety of support work in the areas of procurement and supply, data processing, property, time and travel, personnel support duties, and program record-keeping.

Duties

• The duties described are for the full-performance level. At developmental grade levels, assignments will be of more limited scope, performed with less independence and limited complexity.
• The duties may include, but are not limited to:
• Serves as timekeeper for Time and Attendance processing, in accordance with appropriate system (i.e., WebTA) policies and procedures.
• Assists employees in the use of the travel system.
• Assists the office/program unit in responding to common Freedom of Information Act (FOIA) requests and Department or Agency data calls, and assists the public.
• Maintains a current inventory of property assigned to the office/program unit. Ensures that transfers, disposals, and other property transactions are properly conducted and documented.
• Maintains employee performance documents for the office/program unit.
• Processes awards, maintains awards database, and ensures proper routing of awards for the office/program unit.
• Maintains administrative and program files in accordance with Federal records management policies, procedures, schedules and guidelines, APHIS policies, and the WS File Plan.
• Responds to routine correspondence on own initiative. Reviews and edits correspondence for grammatical correctness, typographical accuracy, and/or spelling.
• Performs other related administrative duties as assigned.

Qualifications

Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement, including specialized experience and/or education, as defined below. FOR THE GS-5 LEVEL: Applicants must have one year of specialized experience (equivalent to the GS-4 level) that may have been obtained in the private or public (local, county, state, Federal) sectors which demonstrates: Experience maintaining the filing system, both physical and electronic for an entire office/program. Experience organizing, reviewing, error checking, querying, analyzing and reporting findings from financial systems and ledgers. Experience working with agreements, including initiating agreements, cooperator contact, and reporting. Experience scheduling and organizing planning meetings for small and large groups and managing the various needs of the meeting. OR Education: Four years above high school. Equivalent combinations of education and experience are qualifying for this grade level. TRANSCRIPTS are required if: You are qualifying for the position based on education. You are qualifying for this position based on a combination of experience and education. This education must have been successfully completed and obtained from an accredited school, college, or university. COMBINATION OF EDUCATION & EXPERIENCE AT THE GS-5 GRADE LEVEL: Applicants may have combinations of successfully completed education and specialized experience to meet total qualification requirements. The total percentages must equal at least 100 percent to qualify for that grade level. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

Please see above for education qualification requirement information.