Secretary

Summary

Join the Indian Health Service (IHS) team as a Secretary through this shared announcement for multiple health care facilities. This position provides essential administrative and clerical support to help ensure efficient daily operations and quality service to patients, staff, and the community. Four Corners Regional Health Center - Red Mesa, AZ Dzilth-Na-O-Dith-Hle Health Center - Bloomfield, NM A REAL ID will be required beginning May 7, 2025, in accordance with 6 C.F.R. 37.5 (2021).

Duties

• Provides administrative support by greeting visitors, answering telephone calls, scheduling appointments, maintaining calendars, and coordinating meetings. Reviews, prepares, and distributes correspondence, reports, directives, and other office documents for accuracy and compliance with established policies. Researches information, prepares reports and briefing materials, coordinates conferences, and responds to requests for information. Establishes and maintains files, tracks correspondence and pending actions, and follows up to ensure timely completion of assignments. Coordinates travel arrangements, prepares travel authorizations and vouchers, maintains timekeeping records, and assists with leave and payroll corrections. Prepares supply and equipment requisitions, maintains supply inventories and commitment records, and assists with budget preparation and general office operations.

Qualifications

To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. MINIMUM QUALIFICATIONS GS-06: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Database, spreadsheets, graphic word processing documents, communicating effectively and interacting with a wide variety of individuals within and outside the organization, and receives and answers routine telephone inquiries. Preparing and processing a variety of documents associated with travel, timekeeping, purchases orders, etc. Time In Grade Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP). You must meet all qualification requirements within 30 days of the closing date of the announcement.

Education

There are no education requirements.