Medical Records Administrator Specialist

Summary

This position is located in the Health Information Management (HIM) Section of Business Operations Service (BOS) at the VA Medical Center (VAMC). Medical Records Administration Specialist (MRAS) in Veterans Health Administration (VHA) performs work concerned with the management of a health record program or the provision of services related to medical record administration/health information services.

Duties

• Duties of the Medical Records Technician include but are not limited to: Serves as technical specialist in the broad scope of health information related matters, provides advice and guidance on the HIM program in relation to Medical Records. Conducts research on and coordinates projects and studies of records systems. Analyzes situations or processes and recommends improvements or changes as necessary. Assists in conducting quality assurance studies of health records. Serves as a liaison in the implementation of automated clinical applications pertaining to the EHR. Participates in facility committees and subcommittees related to health information and provides technical advice when necessary. Participates in training related to VHA Healthcare Information Systems such as electronic health record, scanning, coding, release of Information, speech recognition software, and other software packages as they relate to HIM job functions. Analyzes clinical and administrative processes related to information flow. Resolves conflicts and ensures smooth collaboration in areas where scope overlaps or is integrated with other services. Manages, preserves, analyzes, and supervises the use of diagnostic and therapeutic health records/health information management. Develops policies and procedures and provides advice on the use of health records and health information management. Work Schedule: Monday - Friday, 7am to 3:30pm Virtual: This is not a virtual position. Telework: Per facility policy. Functional Statement #: 000000

Qualifications

Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met. Education or Experience Requirement: Experience. Three years of creditable experience in the field of medical records that included the preparation, maintenance, and management of health records and health information systems demonstrating a knowledge of medical terminology, medical records procedures, medical coding, or medical, administrative, and legal requirements of health care delivery systems. OR Education. Successful completion of a bachelor's degree or higher from an accredited college or university recognized by the U.S. Department of Education, with a major field of study in health information management, or a related degree with a minimum of 24 semester hours in health information management or health information technology. OR Experience/Education Combination. Equivalent combinations of creditable experience and education that equals 100 percent may be used to meet basic requirements. For example, two years above high school from an accredited college or university, with 12 semester hours in health information technology/health information management, plus one year and six months of creditable experience that included the preparation, maintenance, and management of health records and health information systems meets an equivalent combination. Certification. Must meet one of the following: Coding Certification through AHIMA or AAPC. NOTE: Mastery-level coding certification must be obtained through the American Health Information Management Association (AHIMA) or American Association of Professional Coders (AAPC). The certification must demonstrate comprehensive occupational competency. Specialty-only certifications do not meet mastery-level requirements and are not qualifying. Certification names may change, and qualifying certifications may be added or removed by the certifying organizations. Current acceptable mastery-level coding certifications include Certified Coding Specialist (CCS), Certified Coding Specialist - Physician-based (CCS-P), Certified Professional Coder (CPC), Certified Outpatient Coder (COC), and Certified Inpatient Coder (CIC) .OR, HIM Certification through AHIMA. NOTE: Acceptable higher-level health information management certifications are limited to AHIMA credentials demonstrating comprehensive occupational competency. Certification titles may change, and qualifying certifications may be added or removed by AHIMA. Current acceptable HIM certifications include Registered Health Information Technician (RHIT) and Registered Health Information Administrator (RHIA).. OR, Health Data Analyst Certification through AHIMA. NOTE. This is limited to certification obtained through AHIMA. To be acceptable for qualifications, the specific certification must certify mastery in health data analysis. Certification titles may change and certifications that meet the definition of health data analyst certification may be added/removed by the above certifying body; however, current health data analyst certification includes Certified Health Data Analyst (CHDA).You must submit a copy of your current certification with your application. Grade Determinations:GS-5: None beyond basic requirements. GS-7: Experience: In addition to the basic requirements, one year of creditable experience equivalent to the GS-5 grade level, OR Education: (Advanced Entry-Level Placement). Applicants who meet the GS-5 grade level may be appointed at the GS-7 grade level, if they possess a bachelor's degree from an accredited college or university in a major field of study in health information management, with an exemplary academic record as demonstrated by: A 3.0 or higher-grade point average (GPA) out of a possible 4.0 GPA ("B" or better), as recorded on their official transcript or as computed based on four years of education, or as computed based on cou…

Education

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.